Introduction

An essential activity of Auto Intelligence Limited is the requirement to obtain and process information about its staff , customers, witnesses, subjects of enquiry, and the staff and witnesses of its clients in order to perform its various functions. This will be done in accordance with the Data Protection Act 1998 (the Act) and other related legislation.Auto Intelligence Limited recognises its duty to handle personal data in a proper and confidential manner at all times, irrespective of whether the data is held on paper or by electronic means. This duty covers: 

  •   The obtaining of personal data
  •   The storage and security of personal data
  •   The use of personal data
  •   The disposal and/or destruction of personal data

Auto Intelligence Limited has a responsibility to ensure that data subjects have proper access to information that Auto Intelligence Limited holds regarding them, provided that written request is made and the appropriate fee is paid. Obligations in compliance with the Act Auto Intelligence will:

  •  Acknowledge the rights of individuals relating to personal data and ensure that these rights can be exercised as specified in the Act Ensure that personal data are obtained fairly and lawfully.
  • Ensure that personal data will only be processed for the purposes specified.
  • Obtain and process data in a confidential manner ensuring that the data are fit for the purposes specified, are not excessive and  are disposed of when no longer required (subject to any statutory requirements).
  • Ensure that necessary and sufficient steps are taken to ensure that the data are accurate and up to date.
  • Ensure that necessary and sufficient security measures are in place to protect data against damage, loss, misuse or inappropriate disclosure.
  • Ensure that transfer of data is done in a lawful manner with due regard for security.    

Actions

To help discharge its obligations Auto Intelligence Limited will: -

  •  Nominate a “Data Protection Officer” responsible for gathering and distributing information about the Act and other related legislation.

  • Ensure that all activities relating to the processing of personal data have sufficient safeguards and controls in place for security of data.

  • Ensure that all contracts between Auto Intelligence Limited and third parties that involve processing of personal data will make reference to the obligations and the necessity of compliance with the Act.

  • Ensure that employees (and others acting on behalf of Auto Intelligence Limited) understand their responsibilities under the Act.

  • Ensure that employees (and others acting on behalf of Auto Intelligence Limited) have access only to personal data that are necessary for the performance of duties.

  • Ensure that requests for access to personal data are dealt with in a courteous and timely manner whilst ensuring that the data subject (or authorised representative) does have a legitimate right to access the information.

  • Review this policy and safeguards and controls relating to it annually to ensure that they are still relevant, efficient and effective.